Submit a manuscript – Phd students can position themselves as emerging scholars

Call for Manuscripts

Academic Exchange Quarterly, ISSN 1096-1453, independent double-blind-peer-reviewed print journal,
welcomes research, commentary, and other manuscripts that contribute to the effective instruction
and learning regardless of level or subject. See School Index. for articles published by your colleagues.
In addition to faculty, our primary authorship group, we accept submissions co-authored by graduate
students and professors. We encourage doctoral students to position themselves as emerging scholars.

Early submission is encouraged; it facilitates journal’s double-blind-peer-reviewed process and offers
— longer time for revision
— eligibility to have article’s abstract and/or full text posted on journal’s web portal main page
— opportunity to be considered for Editors’ Choice and/or Readers’ Choice
— opportunity to be considered for inclusion in RIG upcoming books Sound Instruction Series.

Procedure, Requirements, Deadline & Editorial Policy

Try six simple submission steps See Flowchart for an overview of the submission process

Submission Procedure

Electronic (E-mail) Submission
Send e-mail attachment, MS-Word-doc-file type, to Tables etc… must be JPEG or GIF file type and in a separate attachment. Due to virus and security concerns, we do not accept zipped or compressed files or over 75 KB in size. Follow sample manuscript layout. E-mail will be our way to communicate with you.
or Conventional (Paper) Submission
Submit 3 copies to: Academic Exchange Quarterly, P.O. Box 131 Stuyvesant Falls, NY 12174 USA Put on first page: date, author’s name, address, title, and 2-3 line academic bio. Pay optional “pm-fee” Switch to ELECTRONIC submission and pay nothing. Submit final version in two formats: one paper copy and one electronic. Postal mail will be our way to communicate with you.
Please read this entire page carefully and observe requirements:
(1) you will avoid Optional Redactory Fee and (2) you will get a rewarding and pleasaant experience.
  1. To ensure rapid quality blind peer review, remember that manuscript submission is a step-by-step process.
  2. Submission Procedure # 1-12
  3. Format and Style Requirements # 13-18
  4. Submission Deadline
  5. Editorial Policy # 20-29
  6. Checklist for submitting # 30-31
  7. Submission disqualification or penalty fee Optional Redactory Fee (For examples, read entry # 2, 7, 11, 19)
  8. Identify your submission with two keywords from this KEYWORD LIST
  9. All papers are considered with the understanding that they have not been accepted or published elsewhere.
  10. However, we will consider papers presented at a conference, symposium, or workshop – when copyright remains vested with the author. Such papers and papers resulting from research conducted under a grant or fellowship (financial or professional support) may incur a redactory fee.
    1. Note, we will consider only one-submission-per-author(s)-per-issue.

  11. We seek to acknowledge receipt of submissions, Electronic or Paper, within five business days. You will receive manuscript submission number. Use it in all correspondence with this journal.
  12. This journal uses several email address, each reserved for a specific function/activity.
  13. Send one correspondence to one email address in a timeframe specified by this journal.
  14. AEQ routine replies are formulated by a computer program instead of a live person.
  15. Read also entry #11 Please read… We discourage any…
  16. In general, allow 1-5 months for review and evaluation process, four distinct stages. The timeline depends on author’s submission date in relation to publication deadline; plus on reviewers’ interest/inclination to read it. Authors can monitor the four stages, by article submission number and title, at track-your-submission. Early submission will allow you more time for revision. We welcome your questions… Read also entry # 10.
  17. Journal’s double-blind-peer-reviewed policy assures that the reviewers do not know the name of the author and vice versa. Authors: to preserve anonymity, before you send your submission, make sure that your name/identity appears three times only (first line, academic affiliation, academic bio) as noted in the sample. Reviewers come from AEQ Editorial Staff and may select any manuscript by entry number. Occasionally, AEQ may invite a subject specialist outside journal’s staff. See Manuscript Reviewing Guidelines.
  18. When reviews are completed, you will be notified whether your manuscript was accepted as is; accepted with corrections; accepted with revision; rejected. See journal’s acceptance rate. Usually, authors receive all-reviews-in-one: 2-3 reviews are combined into one file/attachment. In selected submissions, for predetermined redactory fee (see #5 Other), we will provide assistance in revision – involving text-based changes and/or needing several readings and/or when guest subject specialist is needed to verify complex conflicting data, interpretations… You are eligible for 33% off any redactory fee when your library has an annual subscription to AEQ paper version or will get one annual subscription in the next ten days.
  19. In order to receive reviews, you must sign and return by postal mail or e-mail the following Manuscript Authentication & Copyright Agreement. Do not send with your submission. Wait for submission number and then send it promptly. Letter “e” next to “ab” in submission entry at track-your-submission confirms compliance with copyright agreement. Failure to comply may result in disqualification or penalty fee.
  20. As you compose your final copy, remember revising and editing is the most important stage in this submission process. Please follow reviewers’ Rating Table and notes on how to improve the content and methodological accuracy, or to make text-based changes. Your final copy will be read and verified against the reviewers’ copy. If there is a conflict between reviewers, use designated review as your guideline.
  21. Reviewers have invested time and effort in your manuscript and so should you.
  22. Careless or sloppy revision will disqualify your submission from further consideration.
  23. We do not encourage/offer any direct dialogue between authors and editors
    while revision is in progress – in a double-blind-review it is difficult to coordinate any dialogue…
  24. Your final copy must be free of reviewers notes and have all parts: title, author(s) and academic affiliation, author’s biography, abstract, text, references… see lay-out sample. We need 2-3 weeks to offer decision: rejected or accepted for publication. Read also Editorial Policy # 20-29
  25. Please read this entire page carefully and observe requirements. This journal will not provide technical or remedial help concerning article submission or revision. This page offers detailed submission guidelines. All reviews are self-explanatory. We discourage any lengthy-frequent-repetitive contacts with this journal. For the complexity of AEQ review process see Flowchart
  26. Journal’s ten year publishing experience suggests 6-8 e-mail/postal contacts
    between the author and AEQ as the norm
    1) submission 4) reviews 7) extra contact
    2) submission clarification 5) reviews clarification 8) extra contact
    3) copyright 6) final copy
  27. Exceeding eight contacts may disqualify your submission from further consideration as it drives up journal’s administrative cost above the forty-five dollars average per one submission.
  28. Keep in mind that every month Academic Exchange Quarterly receives over one thousand web, email, postal and phone submission inquiries. Number of contacts for each month is listed to the right of month’s name in Track-your-submission Entry in grey like this: 1398 queries in July 2006
  29. Hence, in order to work efficiently, we had to establish “eight contacts limit” per one submission.
  30. This journal does not offer page proofs, offprints, hard copy of galleys or author’s complimentary copy of the issue. Instead, see your library for a free electronic copy or check whether you qualify for 1/2 price author’s copy. If you plan to purchase a paper copy, you may want to order ASAP when you are assured of paper’s publication. Usually, Academic Exchange Quarterly is sold out the month it is printed.

    Academic Exchange Quarterly print edition has

    AEQ print edition = wide global recognition

    Format and Style Requirements
    Because of the interdisciplinary nature of Academic Exchange, no specific reference style and format is required. Authors are free to use whatever style they see appropriate for their work: APA, CBE, MLA, or Chicago. For a quick review see The Ohio State University Libraries Citation Style Guides. Note, author needs to decide on which style of documentation to use and stick with the same style throughout the manuscript. The editors reserve the right to make changes, in accepted manuscripts, for clarity and space considerations.
  31. Observe 2000-3000 word article limit (title, authors, academic bio, abstract, text, notes, references). Excess-Page fee is charged for exceeding the set limit.
  32. make your title and abstract meaningful as they include important keywords. When researchers search for articles to cite, they search for keywords. If the keywords are missing from the title/abstract, the article will not “pop up” in a literature search. Avoid citing references in abstract.
  33. when using bulleted lists, follow journal style – a hollow bullet.
  34. use blank lines to separate paragraphs. Do not use automatic paragraph spacing.
  35. do not use spaces or tabs to indent paragraphs, center text, or justify text.
  36. Tracking changes must be turned off. All text should be left-aligned, unjustified so the right margins remain uneven. See sample manuscript layout.
  37. special formatting codes, AutoText, Rich Text Format, macros, and boilderplate or boilerplate text
    1. metadata, hidden text, and header/footer like footnotes at the end of each page; footnotes should be endnotes visible in normal layout
    2. Word or WordPerfect footnote functions, special margins or tabs or control characters
    3. hard carriage-returns for line breaks; instead use the automatic word-processing wraparound feature
    4. use of hyphen at the end of a line to divide words, including compound words
    5. tracking marks on the side “Printout Layout” under “View”
    6. protecting or securing your document to prevent editing, printing, etc…
  38. double spacing (in electronic submission)
  39. indention (instead use one line space between consecutive paragraphs)
  40. author’s information at the end of the article
  41. quotation marks if you are using a direct quotation which is longer than two sentences; the quote should be indented eight spaces and quotation marks omitted
  42. listing any references not cited in the text
  43. running head and pagination or period, colons, quotation marks, etc… after manuscript’s title or any subtitle
  44. word underline and UPPERCASE (use of bold-face or italics is acceptable)
  45. superscripts and subscript (instead use bracketed numbers); in dates and editions write, e.g. 5th or 3rd ed.
  46. Tables, figures, charts etc… can be published either on journal’s webpage or in AEQ print edition, embedded in article’s text.
    Note: the FIRST OPTION separates tables and text; the SECOND OPTION keeps tables and text together.
    Please read carefully entries # a, b, c…

  47. FIRST OPTION on journal’s webpage, black & white or color: see example, Spring 2005
    1. do not include tables, figures… in the body of the submitted text.
    2. in the text, indicate where each table/figure is by [Figure ONE] [Table ONE] etc…
    3. each table, figure… must be submitted as individual JPEG or GIF file.
    4. each table, figure… must be in a separate attachment, not more than 75 KB.
    5. each table, figure… should be able to stand alone: define all abbreviations;
      make headings descriptive and easily understood.
  48. SECOND OPTION in AEQ print edition, black & white in article’s text
    1. do not include tables, figures… in the body of the submitted text.
    2. in the text, indicate where each table/figure is by [Figure ONE] [Table ONE] etc…
    3. each table, figure… must be submitted as individual Microsoft Word DOC format file
    4. image size 4.5 x 7.5 inches or less
    5. each table, figure… must be in a separate attachment, not more than 75 KB.
    6. each table, figure… should be able to stand alone: define all abbreviations;
      make headings descriptive and easily understood.
    7. NO photographs or illustrations. Line art consists of black-on-white illustrations
      containing no shades of gray or tonal variation.
  49. to be accepted for review, you must comply with #2 Table-Figure-Chart-Appendix Fee.
    Send the above form when asked, after manuscript submission number is assigned.
  50. This journal assumes that
  51. any personal communication used by the author ( personal interviews, letters, memos, emails, messages from discussion groups and bulletin boards, telephone conversations etc… ) has interviewee’s knowledge/permission. It should be listed parenthetically within the text and not cited in the list of References. Example: (A. Smith, personal communication: telephone, May 17, 2003)
  52. all participants are treated in accordance with the “Ethical Principles of Psychologists and Code of Conduct” (American Psychological Association, 1992).
  53. Use English letters only as all other letters and diacritic characters are deleted automatically.
  54. Symbols signifying a trademark (TM), a service mark (SM) or a registration with the U.S. Patent Office (R in a circle) are primarily for the use of the owner to indicate rights; use of the symbols is not required in journalistic publications. The same applies to the use of copyright symbol in text.
  55. Mathematical, physical, chemical formulas can be put in the Appendix as a webpage. See entry #15 above. Preferred option is to rewrite mathematical notation.
  56. In addition, spell out the words percent, degrees (temperature), feet, inches, and cents…
  57. Whilst all care is taken, it is the author’s responsibility to ensure that any factual, stylistic and grammatical errors are corrected prior to publication. Your article mirrors your scholarship.Submission Deadline
  58. Academic Exchange Quarterly publishes four issues a year: Spring, Summer, Fall, Winter.
    Each issue has three submission deadlines: early, regular, and short.
  59. early – all accepted submissions will be published in a specified issue; there is an opportunity to be considered for
  60. Editors’ Choice and/or Readers’ Choice
  61. regular – all accepted submissions will be published in a specified issue; there is no Editors’ Choice and/or Monthly Exchange consideration
  62. short – all accepted submissions will be published in a specified issue; there is no Editors’ Choice and/or Monthly Exchange consideration; requires Optional Redactory Fee. We may refuse to consider any submission under short deadline constraints.

  63. No. Issue submission deadline > > > early regular short publication * delivery **
    Spring any time until the end of October November December March April
    Summer any time until the end of January February March June July
    Fall any time until the end of April May June September October
    Winter any time until the end of July August September December January

    * Publication may be delayed by one month when reviews and/or revisions are late.
    For the exact publication date monitor specific issue Table of Contents SCHEDULED FOR PUBLICATION
    ** Delivery of Media Mail and foreign orders may take one month longer than specified.
    Editorial Policy

  64. Academic Exchange Quarterly retains copyright of anything published in the print journal, uploaded to website and/or in any and all forms of media.
  65. This quarterly does not guarantee that the information on our website, e-mail communication, or journal itself will be accurate, complete, continuously available, or error-free.
    All information is provided “as is.”
  66. This journal is not responsible for lost, late, damaged postal mail or e-mail and any resulting publishing consequences.
  67. Corrections & Clarifications, any errors of consequence and factual matter will be published in Errata. Please compose 3-5 line text and send to the editor ASAP.
  68. This journal does not keep, store or archive submitted paper copies or disks.
    Submissions are not returned.
  69. In a virtual organization environment, it is author’s responsibility to monitor manuscript submission process.
  70. Remember that journal’s associates answering your e-mail or postal mail are not reviewers or editors. They can not pass any judgment or wave any submission requirements.
  71. We do not reveal reasons for our publication decisions beyond the one stated in blind reviews.
    The Copy Editor’s decision is final.
  72. We reserve the right to remove from publication any submission at any time for any reason.
  73. We’d like to hear from you, please send us any feedback to:
    Rapid Intellect Group – AEQ P.O. Box 131 Stuyvesant Falls, NY 12174 USAChecklist for submitting
  74. manuscript for review
  75. read Submission Procedure # 1-12
  76. prepare manuscript according to Format and Style Requirements # 13-18
  77. adhere to Submission Deadline
  78. notice that there are NO article processing charges or any other publication fees
  79. observe that Optional Fees apply when you do not follow Format and Style Requirements
    and/or as outlined in entry # 6, 9, 13; you are not obligated to revise or pay any redactory fees.
  80. often your department, school or university will cover the Optional Fees expense; we will give you
  81. Paid-in-full invoice
  82. final copy for publication
  83. we assume that you are familiar with the above entry # 30 manuscript for review
  84. familiarity with entries # 8, 9, 10, 11 will assure your submission to be a rewarding and pleasant experience
  85. compliance with journal’s Procedure, Requirements, Deadline & Editorial Policy is a material condition for publishing your submission
  86. failure to comply may result in a redactory fee or submission suspension and/or rejection
  87. payment of a redactory fee (Optional Fees) or subscription to the journal etc…
    has no influence on the blind review process and does not guarantee publication.

Thanks for selecting Academic Exchange Quarterly for your professional needs.
See feedback from authors…
Got a question? See Guidelines & Contacts at a Glance

Title your e-mail or postal submission correspondence:
Issue Editor, _____ (insert issue you wish to be published) e.g. Issue Editor, Summer 2007
Academic Exchange Quarterly
P.O. Box 131 Stuyvesant Falls, NY 12174 USA

Article submission e-mail:

Help: in order to weed out “spam” from legitimate email type AEX in the subject field. Read more…

No phone calls will be accepted.